Club Officer Job Descriptions

Heralds Of The Cross™ Motorcycle Ministry

"Riding with the Cross that brings Forgiveness"

P.O. Box 95514 Palatine, IL 60095-0514

We will be meeting at the Denny's at the SE corner of Rt. 12 and Rt. 68 (Dundee Road) on the 4th Saturday of every month

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OFFICER JOB DESCRIPTIONS

The following are the job descriptions and lists of duties for all current officers in leadership of Heralds of the Crossä Motorcycle Ministry, Inc. These are summaries of the positions for officers and complete descriptions for committee chairs. For more complete information, please see the official by-laws of Heralds of the Crossä Motorcycle Ministry, Inc.

Members of the Executive Committee:

1. President: Shall be responsible for presiding over the monthly business meetings and executive committee meetings, vision casting for the group, and leading by example. The President shall vote only when one vote is required to break a tie. The President shall be the second signer on all accounts. The President shall be accountable to the executive committee as a whole, and to the Vice-President individually for his actions and decisions.

2. Vice-President: Shall be responsible for assuming the role of the President in the event of an absence or vacancy, and to complete the term of the President in the event a vacancy does occur. The Vice-President will hold the President personally accountable, and will coordinate and hold accountable the standing committee chairpersons. The Vice-President is an ex-officio member of each standing committee, and will be the liaison between the standing committee chairs and the executive committee. The Vice-President shall be accountable to the executive committee as a whole, and to the Treasurer individually for his actions and decisions.

3. Treasurer: Shall be responsible for the finances of the group, receiving and dispersing all moneys and rendering account of all receipts and expenditures. The Treasurer shall be the first authorized signer on all group financial accounts. The Treasurer shall be accountable to the executive committee as a whole, and to the Secretary individually for his actions and decisions.

4. Secretary: Shall be responsible for taking and publishing the minutes of every meeting, all official correspondence, taking of attendance at all functions and the development, editing, and publishing of the newsletter. The Secretary will be responsible for the maintenance of the membership lists, and the filing of all membership applications. The Secretary shall be accountable to the executive committee as a whole, and to the Devotional officer individually for his actions and decisions.

5. Devotional Officer: Shall provide spiritual influence to both the executive committee and the general assembly. The Devotional Officer shall visit sick/injured group members, will provide an interdenominational devotional at each group meeting, and will be available to be called on to pray. The Devotional Officer will also be responsible for the development and maintenance of a group prayer chain. The Devotional Officer shall be accountable to the executive committee as a whole, and to the Road Captain individually for his actions and decisions.

6. Road Captain: Shall be responsible for developing a ride committee to plan and schedule group and Ministry rides for the Heralds of the Crossä Motorcycle Ministry, Inc. The Road Captain shall appoint members of his committee to lead and plan the specifics of each ride. The Road Captain shall be accountable to the executive committee as a whole, and to the President individually for his actions and decisions.

7. Member at Large: Shall be appointed and approved by the general assembly and shall be a member of the executive committee. The role of the member at large is to represent the interests of the general assembly, and to be the watchdog of the executive committee. The member at large may be called on by the other members of the executive committee to aid in the function of their offices. The member at large shall hold the executive committee accountable, and shall be accountable to the general assembly.

Standing Committee Chairpersons:

The following standing committees have been developed to aid in the business of Heralds of the Crossä Motorcycle Ministry, Inc. All chairpersons of standing committees are to make monthly reports, prior to the executive committee meeting, to the Vice-President outlining what each committee has accomplished in the last month. While not voting members of the executive committee, standing committee chairs are welcome to attend executive committee meetings. Standing committee chairs are accountable to the Vice-President for their actions and decisions. Standing committee chairpersons are appointed by the President pending approval by the executive committee.

1. New Member Education Committee Chairperson: This committee shall be responsible for reviewing applications of new members, forwarding copies of each membership application to the Secretary to file, hearing testimonies of applicants, recommending applicants to the executive committee and the general assembly for membership, facilitating the voting-in of new members both by the executive committee and the general assembly, and instructing all new members in any and all guidelines, rules, by-laws, and founding principles of the group. This committee is also responsible for the teaching of evangelism techniques at regular intervals (based on the Contagious Christian curriculum, and How to share your faith in 2 minutes or less, or any other curriculum as directed by the Board of Directors) and the presentation of our colors to newly approved members.

2. Evangelism Committee Chairperson: This committee shall be responsible for developing, planning and coordinating specific and intentional outreach events. Including but not limited to: Having a booth at any event (including contacting the host organization, arranging volunteers to work, arranging for required materials, etc.), bike blessings, water/coffee wagons, etc.

3. Discipleship Committee Chairperson: This committee shall be responsible for developing and maintaining an intentional discipleship program focusing on the spiritual growth of new Christians. This discipleship program should be intentional and sequential and may include such things as small group meetings and personal accountability. This committee is also responsible for maintenance of the motorcycle friendly church directory, including the review of the applications for listing and recommending for approval of the executive committee that a specific church be listed.

4. Public Relations Committee Chairperson: This committee shall be responsible for promoting the group to the motorcycle world. Including but not limited to contacting other organizations, shops, show promoters, etc. Other possible responsibilities may include speaking to reporters or doing interviews. This committee shall be responsible for holding regularly scheduled "PR" events to get the name and purpose of this group in front of the general population of motorcyclists.

5. Nominating Committee Chairperson: It shall be the responsibility of the nominating committee to present a full ballot of qualified individuals to the current executive committee prior to the general assembly meeting that falls the month before the election (For example: If elections are held in January then the nominating committee must present a full ballot to the current executive committee no later than the executive committee meeting held prior to the December general assembly meeting). The nominating committee shall meet as often as required in order to accomplish a full ballot by the deadline. It shall also be the responsibility of the nominating committee to verify the qualifications of each individual they present for an office, and to contact that person about their nomination.

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